Describe the work clearly
State the expected duration, physical tasks, location and communication requirements. Include details such as steps, seating and available facilities when they have been confirmed. A clear role description lets a prospective volunteer decide what suits them and identify adjustments they may need before committing to a session.
Offer meaningful alternatives
Where the project allows it, consider seated, remote or shorter tasks alongside work on site. These roles should have a real purpose and a named coordinator. Avoid treating an alternative assignment as an afterthought. The person preparing accessible information or managing a schedule may be making an essential contribution.
Keep asking what works
Check in privately about the arrangement without demanding personal medical details. Make it easy to request a change or decline a task. Record agreed adjustments only through appropriate organisational processes. Accessibility is a continuing conversation about participation, not a promise that every activity will suit every person.
